Welcome to the ACBS World Conference Presenter Resources Page! This page contains valuable information to help you 
prepare for the upcoming conference.
Call for Submissions Information
Call for Submissions
Oral submission deadline: February 15, 2020. (Results of oral submissions will be emailed out in the last week of March or the first week of April, 2020).
Poster and Chapter/SIG meeting deadline: March 20, 2020. (Results of poster submissions will be emailed out in the first half of April, 2020).
If you have any problems submitting, please contact support@contextualscience.org
Are you wondering how to increase the chance of acceptance for your submission? Click here for tips.
Find more information about submissions here.
Questions about the new submission website? Check out some FAQs here.
Session Types
Learn about the various types of sessions in the ACBS program here.
Handouts
If you have a handout that you would like to make available to your attendees, please email it to Courtney at staff@contextualscience.org by June 14, 2020 so that it can be printed. It will be delivered to your workshop room just prior to your session during the conference. We regret that we cannot print handouts received after June 14, but would be happy to put it on our website to make it available to attendees.
Powerpoints
For your convenience ACBS has provided a Powerpoint template that you may use. This file also includes disclosure slides that can be used when appropriate.
Additionally, we would like to collect as many powerpoint presentations as we can prior to the conference, to make them available for attendees and ACBS members. When your powerpoint or other handouts are ready, please email it to: acbsstaff@contextualscience.org with “WORKSHOP PPT” in the subject line, and the workshop Title and Authors in the body of the email, and we will post them on our website.
Breakout Rooms and Setups
Room assignments can be found on the Brief Schedule in May 2020.
Setup Types:
- Banquet: Large round tables that can fit 8-10 individuals
- Theatre: Rows of chairs, with not tables, facing toward the front of the room
- Classroom: Rows of chairs, with tables or desks, facing toward the front of the room
The following information is subject to change with no notice.
| Room Name | Approximate Capacity | Setup |
|---|---|---|
| Napoleon Ballroom | 1,000 | Banquet and Theatre mix |
| Rodrigue Gallery | 330 | Banquet and classroom mix |
| Napoleon A1, A2, A3 | 250 | Banquet |
| Bayside B, C | 215 | Banquet |
| Borgne | 180 | Banquet and theatre mix |
| Napoleon D1, D2, D3 | 165 | Theatre |
| Oak Alley | 150 | Banquet and Theatre mix |
| Nottoway | 150 | Banquet and Theatre mix |
| Baccus / Muses / Iris | 130 | Theatre |
| Bayside A | 125 | Theatre |
| Southdown Room | 90 | Banquet |
| Gallier A, B | 72 | Theatre |
| Endymion / Mid-City | 60 | Theatre |
| Proteus / Zulu | 60 | Theatre |
| Edgewood A, B | 60 | Theatre |
Audio Visual Equipment
Every room will come equipped with a projector. The projectors will have VGA and HDMI cables or adaptors for your use.
Note: If you use a MAC laptop, please bring an adapter for hooking it up to the projector (all projectors are PC compatible). Likewise, please bring any needed international plug adapters if applicable. Also bring your presentation (PC capable) on a memory stick, as a back up.
There will be microphones in most of the breakout rooms – the type and quantity will be dependent on the session type and number of presenters.
Presenters are requested to provide their own laptops for their presentations. If you are unable to supply your own laptop, you must note this when answering the call for submissions.
Books for Sale
Our conference bookstore is operated by New Harbinger Publications, however they include books from other publishers in our bookstore. New Harbinger will make every reasonable effort to include your suggested book in the bookstore.
If you'd like your book considered for inclusion in the ACBS Conference bookstore, please submit your information here by May 15, 2020.