ACBS UK&ROI Privacy Notice

29 May 2018

Privacy Notice
The Association of Contextual and Behavioural Sciences United Kingdom and Republic of Ireland Chapter (ACBS UK&ROI) are committed to serving its members fairly and diligently. We respect each member’s right to privacy and so it is important to us that you understand how your personal information is stored and used by the chapter board. This privacy notice explains what data we hold about you, how it is processed, and how you can affect the processing of your data.
1. How your data is collected
Who collects your data?
Your personal data is provided to us by the Association of Contextual and Behavioural Sciences (ACBS), when you indicate on their website that you would like to join the United Kingdom and Republic of Ireland Chapter. We do not collect any personal data directly ourselves.
A log of any posts that you have made to our email group, the UK and Republic of Ireland Listserv is also held on ACBS website. You should be aware that posts you make will also be received by some members into their personal email inboxes. We are unable to monitor or delete this information once it has been received by other members in this manner.

2. What data do we hold?
The only personal data we have access to are your name, email address, city of residence, state/county of residence, ACBS membership expiry date, and details of which other ACBS groups you are a member of. The lawful basis by which we hold and process this information is known as ‘legitimate interest’ under the General Data Protection Regulation (GDPR).

A log of any posts that you have made to our email group, the UK and Republic of Ireland Listserv is also held on ACBS website.
3. How your data is stored
Your data is only stored on the ACBS website. Please refer to ACBS privacy policy for further information https://contextualscience.org/privacy_policy
From time to time, the membership list is downloaded as a Microsoft excel spreadsheet so that we can verify and process membership requests or carry out other membership tasks. When this work occurs, the spreadsheets are stored securely on personal computers of board members and destroyed immediately after use.
4. Who has access to your data?
We do not share your personal data with any third parties. Only the UK & Republic of Ireland Chapter Board members have access to your personal data. If you are a member of the Chapter email group, (the ACBS UK and Republic of Ireland chapter listerv) then other members of that group are able to communicate with you via group e mails, but they do not have access to your personal data. Occasionally, the board is asked to pass on advertisements from providers of training related to Contextual Behavioural Science. We do not share your data with them, though we do pass on adverts and member offers that the board deems are consistent with the purposes of the chapter.
5. How do we use your data?
We use your data primarily for communication purposes. Our main method of communication to our membership is by using the ACBS UK and Republic of Ireland Chapter Listserv. If you opt into this communication channel, then we will use your data to add your name and email address to that group. We will use that group to communicate in a variety of ways including the following:
• Informing you about upcoming chapter related events
• Informing you about chapter-related activities
• Informing you of opportunities to become involved in chapter activities
• Informing you about board elections
• Informing you about activities of the chapter board, such as board meetings and matters relating to our bylaws.
• Passing on adverts and member offers that the board deems are consistent with the purposes of the chapter.

Other members of the chapter listserv are invited to contribute to the email group within the parameters described here:
https://contextualscience.org/group/uk_and_republic_of_ireland_chapter
We also have a chapter email address acbsUKROI@gmail.com that you can use to contact the chapter board. We may communicate with you directly as an individual from that address regarding your membership, or to respond to any queries or complaints that you’ve raised with us.
In addition to communication, we may occasionally look at our membership personal data to examine any trends in the membership as a whole, for example, geographical representation. We do not engage in any individual profiling of members.
If required to do so, we would work with authorities in cases of fraud or criminal investigations.
6. How can you affect how we communicate with you?
When new members join the chapter, they will be invited to opt into the chapter listserv. Members of this group can unsubscribe using the ‘my membership’ link on the listserv page: https://contextualscience.org/group/uk_and_republic_of_ireland_chapter
Alternatively, you can email us at acbsUKROI@gmail.com to request that we unsubscribe you from the listserv and/or remove your name and details from the chapter membership list. If you ask to be removed from the chapter membership list, we will send you a confirmation email to let you know that you are no longer a member of the chapter.